Sisters in Scrubs Sisters in Scrubs
Student Privacy & Trust

Privacy Policy

Effective Date: September 2026 • Sisters in Scrubs (New Jersey)

Sisters in Scrubs (“SIS”, “we”, “our”, or “us”) is a student-founded pre-health organization based in New Jersey dedicated to empowering young women exploring medical, surgical, and healthcare professions. We are committed to maintaining the highest level of privacy, transparency, and safety for all high school and undergraduate students who visit our website or submit membership applications.

Core Principle: We do not sell, rent, monetize, or broker student personal information under any circumstances. All submitted data is used solely for reviewing membership eligibility, coordinating pre-med educational events, and community communication.

1. Information We Collect

When you interact with our website or submit a membership application through our portal, we may collect the following information:

  • Contact & Identification Data: Full name and student email address.
  • Academic Profile: High school or educational institution name and current grade level (e.g., Freshman, Sophomore, Junior, Senior).
  • Clinical Interests: Prospective medical specialty of interest (e.g., OB/GYN, Orthopedics, Cardiology, Pediatrics).
  • Personal Statement: Answers regarding your clinical aspirations, questions, and reasons for joining Sisters in Scrubs.
  • Optional Member Spotlight Media: Your Instagram username handle and optional photograph, provided voluntarily if you wish to be featured in our student member spotlight.

2. How We Use Your Information

We use the collected information strictly for legitimate organizational and educational purposes:

  • Reviewing and processing student applications for new cohort entry.
  • Sending welcome materials, event notifications, meeting schedules, and workshop details.
  • Curating and publishing student member spotlights on our official Instagram channel (@sisterhood_inscrubs) only when explicitly authorized by the applicant.
  • Maintaining organizational records of active student membership.

3. Data Protection & Third-Party Services

We implement modern security practices to protect your submissions from unauthorized access, modification, or exposure:

  • Encrypted Transmission: All data transmitted between your browser and our forms is encrypted via Secure Sockets Layer / Transport Layer Security (HTTPS/TLS).
  • Form Processing: Application form submissions are routed securely via our FormSubmit gateway directly to our verified leadership inbox (asister.inscrubs@gmail.com).
  • No Commercial Tracking: We do not deploy third-party advertising trackers, profiling cookies, or marketing analytics networks.

4. Cookies & Browser Storage

We keep browser storage simple and transparent:

  • Essential Cookies (Always On): These keep our website secure, prevent spam, and save your application form answers in your browser so you don’t lose your work if you accidentally refresh the page. These cannot be turned off because the site needs them to work properly.
  • Anonymous Visit Stats (Optional): Helps our student leadership see which medical specialty guides and pre-med resources high school students visit most often so we can make them better. These counts are completely anonymous and never tracked with your name, email, or identity.

You can change your choices at any time by clicking the link in the footer or in your browser settings.

5. Student Safety & Minors

Because Sisters in Scrubs serves high school students, many of our applicants may be under the age of 18. We take special precautions to safeguard student safety:

  • We only collect information relevant to educational activities, pre-med mentoring, and student leadership.
  • We never display personal email addresses, phone numbers, or private academic records publicly.
  • Parents or guardians may contact our leadership at any time to review, modify, or request deletion of their child’s submitted application or media.

6. Your Rights & Data Deletion

You have full ownership of your personal information. At any time, you may:

  • Request a copy of the application information on file for you.
  • Request immediate correction or deletion of your membership record.
  • Request removal of your photograph or handle from our Instagram member spotlight.

To exercise any of these rights, please send an email to asister.inscrubs@gmail.com with the subject line “Privacy Request”, and our executive team will process your request promptly.

7. Changes to This Policy

We may periodically update this Privacy Policy to reflect organizational growth or statutory requirements. Any revisions will be posted directly to this page with an updated effective date.

8. Contact Us

If you have questions, feedback, or concerns regarding our privacy practices, please contact:

Sisters in Scrubs
Executive Lead: Samya Sondhi
Email: asister.inscrubs@gmail.com
Community: @sisterhood_inscrubs
Location: New Jersey, United States